How often do you deal with an outside service provider – Accountant, solicitor, support service etc?
Are you as organised as you could be with the information that you supply to them?
Having worked with various clients over the last six years, organisation is the one thing that still mystifies me about humans. Some are super organised (to the point of obsession) and others are so far the other way it wouldn’t be polite to label them!
So, if you are trying to cut your costs a little and are looking for areas to save money on why not make life easier for the people you supply information to. It will get the job done quicker by them and ultimately save you money in the long run.
How do I do this I hear you ask. Well depending what information you are supplying, will ultimately determine exactly the system to use, but on the whole you are looking to be logical and systematic.
For example invoices and receipts to your book keeper or accountant. These are easiest kept in ring binders/leaver arch files in date order. This can be divided up using dividers for each month but as long as they are in some sort of order this will reduce the hours (sometimes days) that your accountant spends sorting and organising.
The same principal goes for your computer. When was the last time you sorted out your filing system on your hard drive?
I did mine the other day and cleaned out 5Gb of space!! 5Gb my first computer never even had 5Gb memory on it total and I was wasting that on my laptop! I now have a personal and business folder in my documents and within them various sub folders. Some of my business examples include invoices, letters, nvz, databases, marketing and website. But the labels are irrelevant it’s the structure and organisation that is important.
I did mine the other day and cleaned out 5Gb of space!! 5Gb my first computer never even had 5Gb memory on it total and I was wasting that on my laptop! I now have a personal and business folder in my documents and within them various sub folders. Some of my business examples include invoices, letters, nvz, databases, marketing and website. But the labels are irrelevant it’s the structure and organisation that is important.
Organisation is the key to making huge savings in both your business and personal life. Whether those savings are financial or time they can be massive. So take a half day out to reorganise things and see how much time you can save today and ultimately how much money it saves you paying your support services.
